Create Contact Group in Outlook

How to Stop Outlook 2010/2013/2016 Asking for a Password on Startup

June 5, 2017 11:43 pm / Posted by Michael Eric to Office Tricks
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Microsoft Outlook has the ability to create a Contact Group (formerly called a “distribution list”) from your Contacts list. It is a great way to save times and efforts if you wan to send an email to a group of email address. In this post, we will show you how to create contact group in Outlook 2013/2016 to send a message to multiple addresses, especially groups of people you regularly contact conveniently.

Part 1: Steps to Create a Contact Group or Distribution List in Outlook 2016/2013

  • Open Outlook on your computer. For Outlook 2013, click “People”. For Outlook 2016, click on the people icon.
  •  create contact group in outlook
  • Click Home > New Contact Group. On the Contact Group tab, Click Add Members, and then add people from your address book or contacts list.
  •  create contact group in outlook 2016
  • Hold down the CTRL key. In Contact Group dialop box: enter the desired name for the Contact Group in the Name field.
  • create contact group in 2013
  • On the Contact Group tab, in the Members group, click the Add Members list and then choose how you can add the member.
  • how to create contact group in outlook
  • If you wan to add a member From Outlook Contacts or From Address Book, in the Address Book drop-down list, click the address book that contains the e-mail addresses that you want to include in your Contact Group.
  • create distribution list in outlook
  • If you want to add a New E-mail Contact, enter the information for the person in the Add New Member dialog box.
  •  how to create distribution list in outlook
  • When you finished, click Save & Close under the Contact Group tab.

Part 2: How to Use Contact Group in Outlook 2016/2013?

After creating Contact group, you can easily send an email to multiple people without having to add each name each time you want to write them.

  • When you send a message to all of the members in this group, create a new email as usual and put your new Contact Group name in the "To..." field.
  • You can check who's in the distribution list by clicking the plus (+) sign besides the Contact Group name and you can delete or add email addresses to the recipients list as well.
use contact group in outlook

Part 3: How to Add Multiple Contacts to A Contact Group Easily?

Creating the group is easy if you add only a few contacts. But if the group comprises dozens or hundreds of contacts, finding and adding each one individually to the group would be a tedious task. Here is an easy way for you to add multiple contacts to a contact group.

  • Open the People window. Click Change View in the Current View group and choose List. Now you can group your contacts by Name, Job, Company, etc.
  • add multiple contacts
  • If you have an existing folder where you can copy the grouped contacts, drag the group from the list to the folder while holding down the CTRL key.
  • If you need to create a new folder, click the first contact and then hold down the Shift key which click the last to select the contacts you want to copy
  • Right-click the selection and choose Move from the resulting submenu
  • In the next submenu, choose Copy To Folder. In the resulting dialog, click New, enter the name for your contact folder and click OK.
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  • Now when you add members to your contact group, you can easily select the members from your contact folder.

Now you have a clear idea about how to create contact group in Outlook 2016/2013. And If you unfortunately forgot your Outlook file password, you can refer to Outlook Password Recovery for help.

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