How to Share Excel 2013 Workbook Online

How to Share Excel 2013 Workbook Online

Sept. 28, 2014 5:12 pm / Posted by Michael Eric to Office Tricks
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Last time we have specially introduced how to share Excel 2013 workbook to Cloud online. Different from that, this time we will introduce the other detailed steps on how to share Excel 2013 workbook online with ease. Just refer to the very specified steps to achieve your goal.

1. Use Email to Share

First, you have to identify the workbook you want to share. With that workbook open in Excel, click the File tab. In the left pane, choose Share. In the picture, you can see there are two options for sharing Excel workbook – Invite People and Email.

Clicking Invite People in the left navigational pane starts the sharing process.

share excel 2013 workbook online

2. Save Workbook to a cloud location

First, you must save the file to cloud location. Then make sure you have full access to your OneDrive/SkyDrive account. Click Save in response to the Save As dialog.

how to share excel 2013 workbook

3. Figure out the options

After saving the workbook to OneDrive/SkyDrive, you have many options for controlling access to the file. These options require more exploration on your part, but briefly:

  • Use Protect Workbook to restrict changes to the file.
  • Use Inspect Workbook to hide personal or confidential information you might not want to share and to check for other troublesome issues, such as accessibility and compatibility with other versions.
  • Use Versions to recover unsaved changes.
  • Use Browser View Options to limit the areas of the file other users can view.

Here you can find a number of file options. Use these options on the left to manage the file.

share excel 2013 workbook online

4. Invite contacts for sharing

Share the location of your file with others. Click Share in the left pane and choose between Excel 2013's many sharing options. With Invite People selected, enter the email addresses of those contacts you want to share the workbook with. If you're sending the invitation to multiple contacts, type a semi-colon character between names.

Note: As you type the address, Excel uses AutoComplete to match your input with names and addresses in your Address Book. Plus, you can click the Search The Address Book For Contacts icon to search for contacts.

how to share excel 2013 workbook

5. Set other's editing option

By this step, you can choose to set the editing option since Excel lets anyone with an invitation edit the file and OneDrive/SkyDrive will automatically save those changes. If you don't want users to change the file, choose Can View from the editing dropdown to restrict editing permission.

share excel 2013 workbook online

6. Add and send a personal message

You are allowed to add a personal message to the people who will receive the invitation.

how to share excel 2013 workbook to cloud

7. Sign in Windows Live account

You can choose to turn on Require User To Sign-In Before Accessing Document. Checling this option will force others to log into a Windows Live account before they can open the file. You'll probably use this security option sparingly.

8. Ready to share

Simply click Share, and Excel sends the invitation via email. Each invitee will receive an email message that contains a hyperlink. They can click the link to open the file on OneDrive/SkyDrive.

how to share excel 2013 workbook to cloud

Above all, these are the whole steps for sharing Excel 2013 workbook online via Email. For more info about Excel 2013, you can still learn how to password protect your Excel 2013 files.

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